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Stakeholder Participation Policy

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Stakeholder Participation Policy
 

1. Introduction

Kaipeng Mining Co., Ltd. was established in 2011. KaiPeng Mining(KPM) is located in Likasi Industrial Park, Katanga Province Province, southeastern Congo (DRC), Africa. The industrial park covers an area of 10.5 square kilometers. After more than ten years of development, it has grown into a modern industrial and mining enterprise integrating mine development, electrolytic copper production and sales,with 100,000 mt copper cathode production annually.

 

2. Scope of application

This policy applies to Kaipeng Mining Co., Ltd., hereinafter referred to as "Kaipeng".

 

3. purposes

Systematically seeking the perspectives and expertise of stakeholders, understanding, meeting, and addressing their needs and expectations, enables Kaipeng to:

Identify opportunities:

Identify new trends and business opportunities

Collect and input external professional knowledge to integrate into company strategy

Promote high-quality and sustainable decision-making

Enhance stakeholders' confidence in the Kaipeng investment project

Working together to face future challenges

Managing and shaping corporate reputation:

Enhance the transparency of Kaipeng's decisions and activities

Reduce risk:

Identify and address potential risks

Ensure that stakeholders clearly express their concerns in the early stages of Kaipeng related activities

This policy enables stakeholders to:

Understand Kaipeng's strategies and positions on major issues and events;

Understand Kaipeng's operating environment (such as the nature and structure of our business departments and key areas) as well as the actual situation of our business;

Meet the requirements of Kaipeng's sustainable development strategy;

 

4. Stakeholder identification

According to AA1000SES, stakeholders are individuals, groups, or organizations whose interests are or may be affected by the organization's activities, products, or services and related impacts. Kaipeng evaluates and confirms priorities based on the following criteria:

The interests of stakeholders

Professional knowledge of stakeholders on major issues

The degree of influence of stakeholders

Willingness of stakeholders to participate

Expectations for stakeholder participation

The degree of dependence of stakeholders on Kaipeng

The value of communication between Kaipeng and stakeholders is constantly changing due to technology, regulations, markets, and customers. Kaipeng will regularly identify stakeholders based on their actual situation.

 

5. Stakeholder participation level and methods

Participation

Participation methods

Notice (one-way communication: Kaipeng to stakeholders)

Public information (such as reports, announcements, news, etc.) marketing and social media activities

Listening (one-way communication: stakeholders towards Kaipeng)

Media evaluation online research or stakeholder interviews hotline or public email reply

Including (two-way communication: understanding multiple demands but independently engaging with stakeholders and Kaipeng)

Multi stakeholder Forum/Roundtable Consultant

Bilateral meetings

Collaboration (two-way or multi-directional communication: participation in decision-making and action)

Establishing partnerships for joint venture

 

 

6. Stakeholder Participation Risks

Before selecting the degree and method of stakeholder involvement, it is necessary to assess the potential risks of participation. Potential risks include participation fatigue, conflicts of interest, destructive interest participants, and unwillingness to participate. In some cases, key stakeholders may lack the corresponding capabilities (such as financial support, time, language limitations, lack of cultural and relevant knowledge) to participate effectively. If unable to participate due to any of the above reasons, Kaipeng will strive to maintain contact with these stakeholders. If stakeholders lack sufficient capacity, but their views and suggestions are crucial to Kaipeng, Kaipeng's responsible procurement policy senior management team will provide further support (such as language support, financial assistance, etc.) without creating conflicts of interest.

 

7. Participation Process and Communication Guidelines

Participate in preparation

Before involving stakeholders in the process, it is necessary to consider:

Purpose and scope of participation

The process of participation, including: time frame and participation methods

Stakeholders involved

The boundary of disclosure

Provide appropriate introduction materials to stakeholders in advance for effective participation in the planned output results.

During the participation process

Establish clear and effective procedural rules

Ensure a balanced level of participation among stakeholders

Properly handle the critical opinions of stakeholders and accept their viewpoints

Avoid making promises to stakeholders that the company cannot fulfill

After the participation process is completed

Ensure that the results of the participation process are communicated internally or externally (depending on the situation).

Summarize the discussion content, record the needs and expectations of stakeholders

List the output list, including suggestions, agreed decisions, and actions

List the list of stakeholders involved. Stakeholder involvement has a huge impact on us, and we will showcase the results and next steps of stakeholder engagement not only to stakeholders, but also to a wider audience (through annual due diligence reports and official websites, etc.). By doing so, it helps us maintain and enhance the effectiveness of stakeholder engagement.

 


 

8. Measuring the Value and Output of Participation

To measure the effectiveness of participating in activities, it is necessary to collect and review feedback from stakeholders:

Is the purpose, scope, and participation method of the activity clear

Whether to convey and communicate the results of participation

Do stakeholders have any other feedback and suggestions

Is there any room for improvement in the activity

Has the company's position been clearly communicated? In addition, an internal review of opinions collected from stakeholders is conducted to ensure that the participation activities achieve the expected goals.

 

9. Policy Review and Revision

This policy was approved by the Sustainable Development Team on January 6, 2025 and will be implemented from January 6, 2025. If necessary changes need to be made to this policy due to the company's needs and sustainable development trends, the changes will be submitted to the Senior Management Team for Responsible Procurement Policy for review and should be submitted to the Senior Management Team for Responsible Procurement Policy for approval at least once every three years.

 
 
 
 

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